Status Report Template
Keep track of your team’s status and resolve issues together.
About the Status Report Template
A status report should ideally prove a change happened over time. Want to outline the current state of your project? That sounds like a project status report.
The status report emphasizes and maps out a project’s chain of events. If you’re a project manager, you can use this report to keep historical records of project timelines. Ideally, any project stakeholder should be able to look at a status report and answer the question, “Where are we, and how did we get here?”
This template is only a starting point. You can also customize the name of this template according to team values or behaviors you want to prioritize, such as “progress report,” or “situation report,” or “implementation report.”
What is a status report?
A status report summarizes how your project is progressing against a projected plan or outcome. It can include a summary of your project or initiative, delivery dates, and any obstacles or outstanding action items.
It can be a quick and systematic way to:
Encourage stakeholder buy-in
Make project milestone progress transparent
Identify and correct roadblocks before they happen
When to use a status report
A status report can be weekly or monthly at a CEO- or team-level. How often you send out a status report depends on who needs to be aware of your team’s highlighted milestones and accomplishments.
A weekly status report is usually created on short notice for a team, its manager, and a key stakeholder.
A monthly status report can reassure high-level managers that projects remain under control. High-level information can include confidence levels, timelines, and risks or roadblocks. There should be no surprises, whether they are problems or big wins.
A CEO-level status report drives buy-in and visibility from the top level of the company. You can include a Frequently Asked Questions (FAQs) section to demonstrate how your team proactively responds to questions.
For busy teams handling multiple projects, a separate monthly team status report can focus on resource allocation. This approach can help managers allocate time and resources to the right people for the right projects.
Create your own status report
Making your own status reports is easy. Miro’s infinite canvas is the perfect place to create and share them. Get started by selecting the status report template, then take the following steps to make one of your own.
1. Clarify your project goals
This includes your project themes, milestones, deliverables, and team members who will be involved. Ask questions, too: “How do we measure success? What challenges might we face? What should we try to learn from this?”
2. Set up your Objectives and Key Results (OKRs)
Keep things time-boxed and be transparent when filling in the details: what are the key goals for your set time frame? If you haven’t already set up team OKRs, try our template [link to OKR template here].
3. Get your team involved
Invite your team to collaborate on the template with status and updates, depending on what they have ownership of. What's on track? What’s at risk? What tasks are complete? What’s coming up?
4. Make changes as needed together with your team
Encourage team members to share the status report with everyone. You can link out to other documents or resources for inspiration or highlight someone’s contribution with a sticky note. Once you finish the project, send a final summary report to your team.
Get started with this template right now.
Features Audit Template
Works best for:
Desk Research, Product Management, User Experience
Add new features or improve existing features—those are the two paths toward improving a product. But which should you take? A features audit will help you decide. This easy, powerful product management tool will give you a way to examine all of your features, then gather research and have detailed discussions about the ones that simply aren’t working. Then you can decide if you should increase those features’ visibility or the frequency with which it’s used—or if you should remove it altogether.
Action Plan Template
Works best for:
Education, Project Management, Project Planning, Kanban
Why create an action plan? Long-term business strategies and goals are only good if you can make them a reality—by accomplishing every small task along the way. An action plan lists those tasks and lays them out in clear detail. It helps you keep everything in order, make sure nothing is missed, and get stakeholders on the same page to complete a project quickly and effectively. This template will help you write an action plan that’s SMART: Specific, Measurable, Actionable, Realistic, and Time-bound.
SCAMPER Model
Works best for:
Ideation, Operations, Brainstorming
Is your team in a rut? Have you had a lingering problem that can’t seem to be solved? First introduced in 1972, SCAMPER. is a brainstorming method developed by Bob Eberle, an author of creativity books for young people. This clever, easy-to-use method helps teams overcome creative roadblocks. SCAMPER walks you through seven questions that are meant to encourage your team to approach a problem through seven unique filters. By asking your team to think through a problem using this framework, you’ll unlock fresh, innovative ways to understand the problem you’re trying to solve.
Product Strategy Workshop
Works best for:
Product Management, Planning
The Product Strategy Workshop template facilitates collaborative sessions for defining and refining product strategies. By providing frameworks for analyzing market dynamics, identifying customer needs, and setting strategic goals, this template fosters alignment among cross-functional teams. With sections for SWOT analysis, value proposition development, and goal setting, it enables teams to create comprehensive product strategies that drive business growth and customer satisfaction.
Fishbone Diagram for Manufacturing
Works best for:
Fishbone diagram
In manufacturing, pinpointing the root causes of defects and inefficiencies is crucial. The Fishbone Diagram for Manufacturing template helps you systematically investigate issues related to production. Categorize potential causes into areas such as machinery, methods, materials, and manpower. This structured approach enables your team to collaboratively identify and address underlying problems, improving processes and enhancing manufacturing quality.
SDLC Template
Works best for:
Diagramming
The Software Development Life Cycle (SDLC) template is a well-designed visual tool that helps software development teams follow a structured approach from the initial concept to the final deployment of the software. One of the most significant benefits of using this template is that it promotes clear, streamlined communication among team members. By breaking the development cycle into distinct phases, all stakeholders can stay informed about the progress of the project and understand their responsibilities within the larger context. This enhanced communication reduces the chances of misunderstandings and ensures that everyone works together towards the common goal of delivering high-quality software. The template acts not only as a roadmap but also as a shared language for the team, improving collaboration and the efficient progression of the project through each critical stage.